SaaS Management Software

Get the visibility you need to identify which applications are being used by employees, how often, and how they impact productivity. Begin tracking software usage in just minutes.

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SaaS management

Streamline your SaaS investments

Seeing application adoption, proliferation, and misalignment across an organization can be done many ways through tracking software usage. But understanding how those conditions affect productivity is a greater challenge. ActivTrak takes application usage tracking a step further to deliver insights into how applications hinder or serve productivity, to help you uncover ways to streamline and save across your application stack. 

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"It allows us to track software and asset utilization. This will allow us to better manage our people and our money spent on useless equipment and software. It also allows us to tailor our training program to best suit the employees."

- Bill Nash, Operations Support Manager
Nason, Yeager, Gerson, White & Lioce P.A

December 12, 2020

An Insights Technology Usage report showing category allocation in a doughnut chart and a bar chart of top applications.

Get control of SaaS application sprawl

  • Uncover which applications and tools are widely adopted and productive.
  • View usage insights to drive decisions around subscription renewals and license purchases.
  • Identify inactive accounts, unallocated or unused licenses, and apps with overlapping functionality.

SaaS management can go beyond just seeing what is where. With ActivTrak, you can view how application usage relates to productivity and make choices that serve productivity goals.

Learn more about tracking software usage

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Shore up security gaps

  • Uncover applications that fail to meet privacy and security requirements
  • Automatically block or terminate applications that pose a malware risk
  • Identify applications with overlapping functionality to identify cost saving opportunities.
  • See if and when new applications are introduced into your environment and set custom limits.

It’s important to understand which applications fail to meet privacy and security standards needed by your business. But also understanding how applications that meet those requirements are being used, by whom, and from where is also critical to ensure data is safe and secure.

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ActivTrak dashboard showing the Alarm Log for employee productivity monitoring.

Reduce application management overhead

  • Use pre-built alarms for common activities such as USB device use, unauthorized file sharing, access of blocked domains, and user deletion from computers.
  • View user activities and configure automated actions based on user risk scores, risky activities, or actions of interest. 
  • Trigger real-time alarm notifications in Slack, MS Teams, or a custom webhook URL.

ActivTrak’s customizable alarms monitor user activity and trigger notifications when specific behavior occurs, reducing the need for constant and active application management.  ActivTrak’s ability to modify alarms at the department, team, individual, or company-wide levels prevents painting with a broad brush and safeguards against heavy oversights.

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Explore ActivTrak's Key Features


Tune into key trends. A quick at-a-glance summary of workforce performance and productivity trends. Everything you need to start your analysis of workforce productivity and operational efficiency.

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Productivity Reports

Spot patterns that fuel success. Gain valuable insights and increase team productivity. These out-of-the-box reports enable you to drill down by date range, users, computers, and other criteria to quickly discover trends.

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Team Productivity

Immediately see user and team productivity and availability status via an at-a-glance dashboard.

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Workload Management

Uncover hidden potential. View key insights across people, process and technology to help your organization increase productivity, reduce risk, optimize work, and ensure healthy work habits.

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Productivity Coaching

Guidance and resources you need to create a culture that empowers employees to achieve big goals.

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Easily integrate ActivTrak productivity data with your other software applications to get the deeper insights you need to boost productivity and efficiency in the workplace.

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Personal Insights

Empower employees to improve productivity, focus, and work-life balance by providing deep insights into individual work habits.

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Data Privacy Controls

Safeguard data privacy and confidentiality to ease employee concerns

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No matter your needs, ActivTrak fits your stack

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    Power BI

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    Google Data Studio

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Frequently asked questions about SaaS management

How do you measure software usage?

Increasing productivity is always top of mind for organizations and one key way to ensure an increase in productivity is tracking software usage. It can be difficult to measure whether or not your company is effectively using their technology stack and when done poorly, it can result in wasteful spending.

By measuring software usage you can identify areas of improvement, manage workloads across teams, reduce costs, and increase ROI. Be sure to track software renewals. By doing so, you keep a constant pulse to measure if that particular software application is really worth the money. Application usage tracking software can help you tie together spend data, renewal data and usage data to help optimize spend.

Also be sure to understand how many software licenses you have versus how many are actually being used. Often, shiny new software applications get introduced to the business and are forgotten about. Eliminate wasteful SaaS spending by identifying inactive accounts, unallocated or unused licenses, and software with overlapping features and functionality.

Always reevaluate your technology or software stack to understand if your employees find the software easy to use and helps them be more productive, assess reliability of the applications, and determine if each tool in your stack helps your company achieve business goals.

What is software utilization?

Software utilization is the data that is collected to help businesses optimize software license costs. Application usage tracking software collects and analyzes software usage data to keep the business informed of what software is really being used by individuals and teams.

Understanding software utilization helps you determine if software is being unused or underutilized, identify the unauthorized use of software to determine if it should be stopped, identify new opportunities for cost savings, support security and compliance efforts to minimize risk, and much more.

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