What is Productivity Tracking?
These days it seems everyone is trying to do more with less, and that is certainly true in the world of business. Companies are looking for new and innovative ways to scale their business. Making sure they don’t have a drop in efficiency during the scaling process is a top priority. With so many challenges it can be difficult for managers to know which workers are true standouts.
Having an objective measure of employee productivity can help a great deal, and that is what productivity monitoring software is all about.
By using productivity monitoring software to monitor their organization, members of management can easily see which workers are doing a stellar job. This information can then be used to coach underperforming employees while rewarding the superstars. Retaining qualified team members has never been more important. While keeping top performers motivated, employers can more easily identify their best workers, and help spread that productivity throughout the company. Looking at data from a productivity monitoring software can help employers more effectively pinpoint areas where some employees could use more guidance. Making sure your company is running at peak performance is critical in today’s competitive business landscape, and productivity monitoring is how cutting-edge businesses are staying ahead of the curve.
The Difference Between Productivity Tracking and Surveillance
Productivity tracking software often gets criticized as being an Orwellian measure taken by overbearing managers — restricting and opressing individuals within the organization. The harsh depiction of this valuable software couldn’t be further from the truth. These programs are incredibly helpful for streamlining areas of any business.
Utilizing productivity monitoring software allows administrators to analyze their employees’ behavioral data to improve workflow efficiency. Making use of this software can lead to a more productive working environment by gamifying daily activities. For example, giving employees access to a productivity leaderboard can help boost motivation. Administrators can also use this data to protect the company from insider threats. Keeping an eye on employee activity will help administrators make sure employees aren’t doing anything thoughtless with company information. Depending on the productivity tracking software deployed, the benefits are endless for a company looking to increase revenue and boost security.
Often, the key to having a healthy relationship with employees is being upfront with them about the software you will be implementing. We will dig into this in a little more detail later, but using a defined internet policy can help create clear boundaries and expectations with employees. It also serves to build trust between the employer and employee. Simple things such as this transparency help to smoothly implement the software.
Advantages of Productivity Tracking
Disadvantages of Productivity Tracking
How Would I Benefit from Productivity Tracking Software?
The benefits of productivity tracking include improving organizational structure, identifying what tools employees need, as well as finding out employees’ most productive periods and which teams work best together. This type of data can be invaluable to companies because not only can it streamline operations, productivity tracking can also allow admins to distribute workloads more evenly to take some pressure off overworked employees.
Once employers alert their employees they will be monitored; productivity will likely increase. The rise in productivity is due to a psychological principle called the Hawthorne Effect. This principle states: when someone knows they’re being observed, they will change their behavior. In the workplace, utilizing productivity monitoring software is merely harnessing the Hawthorne Effect.
How to Get Started with Productivity Tracking?
Before you get started researching productivity tracking software, you should first step back and look at what your goals are. Some people can implement this type of software in harmful ways that can hurt their team’s morale. Here are just a few possibilities for goals your team could have.
- Increasing productivity
- Cutting costs
- Reduce time wasting
- Protecting against data leaks
- Increase employee engagement
- Spreading out workload evenly
If you decide that productivity tracking is right for you, then it’s time to move on to looking at features that will help you achieve your goals. Here are some features you may want to think about when researching productivity monitoring software:
- Website Blocking
- Website and App Monitoring
- Screenshots or Videos of Activity
- Keystroke Logging
- Protecting Sensitive PII
- Activity Reports
- Flexible Settings
Once you’ve found a few options that fit your checklist, you’ll want to trim the list down to your finalists. From here, you’ll want to check some other factors that go beyond those features to make sure you find the perfect software for you. These factors could include:
- Ease of Installation
- Payment Plans
- Learning Curve
- Customer Support Availability
- Hardware Requirements
After you’ve found the ideal program, prepare your team. Although in some areas it isn’t required to make your employees aware of the software, we generally recommend being honest with your team. In a meeting, you can go over a few things we’ve mentioned earlier such as:
- What exactly the software is
- How you’re planning to implement it
- Why it’s necessary
- How it will benefit the company
- Address privacy concerns
As soon as you’ve gone over all of the details with your team you should be ready to implement your software! If you follow the advice in this article, you should be well on your way to improving the productivity in your organization.
ActivTrak’s Productivity Tracker
With ActivTrak, you’ll have the metrics needed to craft the perfect strategy to enhance your team’s productivity and as a result, your entire organization’s efficiency. The software is easy to install and the data is available within minutes.
Here are a few reasons why ActivTrak is perfect for Productivity Tracking:
- Compare productivity levels between individuals, groups, or get an overall view of the entire organization.
- Know your top performer’s habits and coach those patterns to other team members.
- Set automated caps on unproductive breaks to limit time wasted.
- Identify and coach less-productive workers before they become disengaged.
- Set goals, test strategies, review the results and reduce wasted time based on your experiments.