SOLUTION

Boost Operational Efficiency and Compliance with ActivTrak

Discover employee workflows, fix bottlenecks, streamline operations, while ensuring processes are in place and monitored for compliance. See insights in just minutes.

Trusted by 9,000+ organizations across the world

The Challenge:

How to optimize operational efficiency and ensure compliance

Businesses need a clear picture of their operating processes in order to understand resource utilization, especially across people and technology. Armed with this data, they are able to uncover opportunities for operational efficiency – often doing more with less – while ensuring processes are in place to stay compliant. But how do businesses get this visibility?

The Solution:

ActivTrak – Improve resource usage to drive operational efficiency and compliance

ActivTrak offers not just data, but insights and context so you can understand process workflows, applications used (or unused), and workload balance. With greater visibility into how work gets done, you can design your teams and the tools they need for better business outcomes in the future, while ensuring compliance.

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productivity management

Visualize employee & team time management

Analyze user activity to see how work gets done so you can identify opportunities to gain operational efficiency through improvements in time management, scheduling, prioritization and focus. 

  • View total and productive time by individual and team to understand how certain activities are impacting productivity. 
  • Analyze hours of peak productivity to see when your team is most focused so you can plan meetings and other activities accordingly. 
  • Identify who may be exhibiting signs of burnout so you can make proactive changes.
  • Understand if messaging apps or social media are causing distraction beyond what is expected for healthy breaks and collaboration.
Learn more about productivity reports

application usage tracking

Improve resource usage and operational workflows

Visibility into what applications and websites are used and the processes employees are following can help identify opportunities to improve operational efficiency. With ActivTrak, you can get the data you need to streamline processes, consolidate tools, recognize compliance gaps, and identify additional specific training needed.

  • Improve efficiency by evaluating actual processes to understand operational workflows and bottlenecks.
  • Identify work habits of more experienced employees to identify training and coaching opportunities for newer team members. 
  • Discover all applications used and by how many people so you can manage license costs effectively.
  • Identify usage of anomalous or unproductive apps and websites so you can address policy exceptions and compliance risks.
Learn more about app and website usage

Identify Burnout risks

Balance workloads across teams

Understanding workload balance is essential for improving operational efficiency. By ensuring employees have enough work to keep them productive and fully engaged, but not so much that they are at risk of burnout, managers can improve employee satisfaction and engagement and avoid costly turnover.

  • View trends in total work time and productive time to identify potentially overloaded employees so you can redistribute tasks. 
  • See a breakdown of individual and team work time by app or category to understand what activities are consuming the most time.
  • Analyze activities daily, weekly, and monthly to plan and optimize scheduling.
  • Understand work durations and trends for both remote and in-office employees.
Learn more about benchmarks and goals

Mitigate risk

Reduce risk & enforce compliance reporting policies

It’s important to understand typical employee work patterns. With ActivTrak, you get a clear picture of what is routine and what is anomalous so you can uncover potentially noncompliant and risky activities, even if unintentional.

  • Analyze user risk scores to uncover user behavior most likely to violate data compliance policies.
  • Enforce policies with reminder notifications to employees when actions are potentially non-compliant.
  • Automatically block or terminate applications you define as potential for malware.
  • Set alarms to get notifications in email or messaging channels when risky activities are detected.
Learn more about alarms

Analyze productivity

Correlate productivity data with other key business metrics

ActivTrak gives you the ability to integrate user activity data with other data sources –  Salesforce, Jira, ZenDesk – which allows you to further improve operational efficiency by correlating key productivity data with other business metrics.

  • Leverage pre-configured starter templates for BI tools like Tableau, Power BI, and Google Data Studio or create your own.
  • Generate personalized reports to benchmark team productivity, uncover trends, or identify habits of top performers.
  • Use data insights to fix operational compliance gaps and activities that may put data privacy at risk.
  • Export and query ActivTrak data for deep analysis of productivity and activities.
Learn more about ActivTrak for MS Teams

Explore all ActivTrak features

Dashboards

Tune into key trends. A quick at-a-glance summary of workforce performance and productivity trends. Everything you need to start your analysis of workforce productivity and operational efficiency.

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Productivity Reports

Spot patterns that fuel success. Gain valuable insights and increase team productivity. These out-of-the-box reports enable you to drill down by date range, users, computers, and other criteria to quickly discover trends.

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Workforce Insights

Uncover hidden potential. View key insights across people, process and technology to help your organization increase productivity, reduce risk, optimize work, and ensure healthy work habits.

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Benchmarks & Goals

Set lofty goals…and achieve them. Using benchmark and historical data, you can set workforce productivity benchmarks and track progress to desired performance. View trends across your team’s top quartile and average to help inform goals set across your team.

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Activity Classification

Customize for your business or let ActivTrak automatically classify common applications and websites so you can measure productive and unproductive activities in your organization.

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Application & Website Usage

Understand which applications and websites employees use to identify adoption gaps, potential risk areas from unvetted tools, and budget for the right tools where you really need to.

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Alarms

Use pre-built alarms or create your own based on any combination of conditions. Out-of-the-box alarms help you track and get alerted to events such as file sharing, user deletion and more.

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Activity Logs

Reference detailed logs of user activities and security events to better understand what transpired, when and by whom, while simultaneously providing insights to help ensure compliance.

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Integrations

Easily integrate ActivTrak productivity data with your other software applications to get the deeper insights you need to boost productivity and efficiency in the workplace.

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Real-time User Activity

Keep a real-time pulse on your team’s availability and engagement in the modern workplace – hybrid and remote. Check in on your teams without interrupting them when they are “in the flow”.

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Website Blocking

Prevent visits to certain websites to help improve productivity, ensure compliance, and prevent access to inappropriate websites – simply add, remove or modify your list of blocked domains.

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No matter your needs, ActivTrak fits your stack

  • Slack logo.

    Slack

  • Microsoft Teams logo.

    MS Teams

  • Power BI logo.

    Power BI

  • Tableau logo

    Tableau

  • Looker

  • Google Data Studio

  • Splunk logo.

    Splunk

  • Zapier

  • Xero logo.

    Xero

  • Jira

  • Salesforce logo.

    Salesforce

Learn more about ActivConnect

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Our Approach to Operational Efficiency and Employee Monitoring

Improving operational efficiency requires the collection and monitoring of data to establish a baseline upon which you can measure growth. We know employee monitoring and activity analysis have a mixed history and association with intrusive supervision and heavy oversight. ActivTrak intends to change that by focusing on the real output of employee monitoring: improved productivity and efficiency.

We designed ActivTrak from an ethical direction:

with cornerstones of transparency, collaboration and informed insight. We’ve consciously developed a powerful platform that focuses on the collection of contextual data, avoiding intrusive employee monitoring technologies like keystroke logging and video surveillance.

We invite the users of our product to join us on our journey to migrate employee monitoring from the age of surveillance and into the results and data-driven space that is productivity insights and operational efficiency.

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