Have you ever noticed a dip in productivity and wondered what went wrong, only to find out later a third of the department was on PTO?
With ActivTrak’s HRIS integration, you can plan ahead for these scenarios and see all your time off data in one place.
What is ActivTrak’s HRIS integration and how does it work?
The HRIS integration add-on connects your human resources information system directly to ActivTrak to bring approved time-off data into your dashboards. It works with any HRIS platform and accepts file imports.
Here’s how it works:
- Connect your HRIS. Use turnkey integrations or file-based imports to link your HR system to ActivTrak.
- Sync time-off data. Approved PTO, sick days and holidays are automatically imported to ActivTrak on an ongoing basis.
- Enrich your analytics. Time-off data flows into dashboards and reports like Daily Work Metrics and Schedule Adherence.
Instead of wondering why productivity looks low or employees aren’t working as expected, you’ll see exactly when team members take vacation, sick leave or PTO.
What can you do with the HRIS integration?
Feeding your HR data into ActivTrak dashboards means less manual work for your team and richer context in every report. With it, you can:
- Make data-informed staffing decisions. Built-in PTO context helps managers make informed coverage decisions without having to chase down HR records.
- Separate inactivity from absence. Distinguish between inactive time and approved absences to get true performance insights.
- Keep time-off data current. Ongoing sync keeps your dashboards up-to-date with the latest PTO approvals.
- Improve schedule adherence accuracy. Because ActivTrak excludes known PTO from schedule adherence reports, managers get a true picture of attendance.
- Consolidate multiple HR systems. Bring data from different HRIS platforms into one unified view.
How does ActivTrak’s HRIS integration improve accuracy?
This isn’t just about seeing who’s out of office. The HRIS integration improves how ActivTrak calculates your productivity metrics.
Without time-off context, ActivTrak relies on an Active Days threshold to estimate which days count toward productivity averages. That means a team member who works for a couple of hours on a PTO Friday could have that day counted as “active,” dragging their average productive hours from 8 hours a day down to 6.5 hours. Multiply this common scenario across an entire team during vacation season, and you may end up with dashboards in need of manual recalculations.
With the HRIS integration enabled, ActivTrak uses work schedules and approved time-off data together to determine Active Days automatically. Approved time off and non-scheduled days are excluded from averages, so your metrics reflect actual performance during scheduled work hours. The result is workforce intelligence you can act on without second-guessing the numbers.
In practice, this changes daily workflows. A team lead who sees a 30% productivity dip no longer needs to escalate before discovering half the team was on approved PTO — the dashboard already accounts for it. An operations manager using Schedule Adherence no longer sees every approved absence flagged as a deviation, so the report surfaces genuine attendance patterns rather than noise.
Ready to connect your HRIS to ActivTrak?
Workforce analytics is only as useful as the context behind it. When time-off data is part of the picture, every dashboard is more accurate and actionable.
Get started today — open Integrations to launch the built-in setup wizard and connect your HRIS to ActivTrak in minutes. Once connected, data syncs daily with a 14-day lookback window to capture any retroactive approvals or changes.
New to ActivTrak? Try it free for 14 days or get in touch to learn how organizations like yours use workforce analytics to make smarter, data-driven decisions.
