Workforce Management: Improve Capacity and Performance

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WORKFORCE MANAGEMENT

Guide what’s happening across your workforce

ActivTrak gives you clear, objective visibility into work activity, capacity and policy compliance so you can manage teams with confidence.

Make smarter staffing decisions
Manage remote and hybrid teams with real-time data
See how your team spends time
Monitor schedule and workplace policy adherence
Verify employee and contractor hours
Enforce technology policies across your workforce

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Visibility without micromanaging
“What I like most about ActivTrak is how it gives me clear visibility into how the team is spending their time without being intrusive. It helps me spot productivity patterns and potential bottlenecks quickly, so I can address issues before they impact the operation.”

— Ops Manager

Make smarter staffing decisions

See where teams are over capacity, underutilized or have room to take on more.
Rebalance workloads and redeploy available capacity before adding headcount.
Back hiring and staffing decisions with workforce data your CFO trusts.

REMOTE WORKFORCE MANAGEMENT

Manage remote and hybrid teams with real-time data

See work activity and productivity trends by location, without GPS tracking.
Compare work patterns and performance across remote, hybrid and in-office teams.
Build trust with objective data that respects employee privacy.

EMPLOYEE ACTIVITY MONITORING

See how your team spends its time

Track work activity across teams and individuals while prioritizing privacy.
See which apps and websites drive real work, and which drain focus.
Spot early signs of productivity issues, disengagement or workload concerns.

An ActivTrak dashboard shows the app usage of seven employees: James, Louise, Suzanne, Tyler and Velma. Each employee’s time on Zoom, Github, Visual Studio, Outlook and MS Teams is included as a time percentile.

SCHEDULE & RTO POLICY ADHERENCE

Ensure schedule and workplace policy adherence

Replace self-reporting, badge systems and manual audits with automated adherence insights.
Compare actual locations and hours worked with assigned schedules and policies.
Get instant alerts to late starts, early ends and shift coverage gaps.

TIMESHEET BILLING RECONCILIATION

Verify employee and contractor hours

Compare reported hours to actual hours worked to identify discrepancies.
Catch potential overbilling, duplicate payments and invoice errors early.
Quantify the financial impact of discrepancies with supporting data for audits, disputes and vendor conversations.

TECH USAGE & COMPLIANCE

Enforce technology policies across your workforce

Track real usage of the apps and websites you license, and spot seats you can reassign or cut.
Quantify potential savings from unused seats to right-size licenses.
Spot unauthorized tools and address risk before it becomes a compliance issue.

AI INSIGHTS FOR WORKFORCE MANAGEMENT

Bring AI adoption and governance into view

Make AI usage part of your workforce management strategy.

Track AI adoption
See which teams, roles and tools are driving AI adoption — and where usage is lagging.
Identify shadow AI
Surface unapproved AI tools and understand where potential risk is concentrated.
Strengthen AI governance
Use real AI usage patterns to inform policies that balance innovation with responsible use.

Explore AI Insights →

What you can do with ActivTrak

ActivTrak gives you the work intelligence to understand how work happens across people, tools and AI. Measure productivity, improve efficiency, and see how AI is changing workflows—so you can improve performance across your organization.

Executive Insights

Transform workforce data into boardroom-ready insights. See cross-team performance, identify hidden cost savings and make confident decisions that drive measurable business outcomes.

Explore Executive Insights

An ActivTrak dashboard shows a real-time view of employee productivity and workload. The Live View shows 83% active now, 17% inactive now and 2% passive now.

AI Insights

Understand how tools — and AI — are shaping work. See how applications and AI tools are used. Identify what’s driving value, where licenses are underused and how workflows are evolving.

Explore AI Insights

Dashboard showing top AI tools by usage (Copilot, Cursor, ChatGPT, etc.) and user adoption levels (low, mid, high) with example user profiles and usage counts.

Workforce Management

Understand how work happens across your organization. Analyze work patterns across teams, roles and tools to see where time goes, where friction exists and where performance can improve.

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An ActivTrak report shows which employees are on time and who arrive late or left early.

Productivity Optimization

Improve performance with data-driven insight. Quantify productivity, identify capacity and help teams work in more effective, sustainable ways.

Explore Productivity Optimization

A productivity coaching dashboard showing user statuses: improving, recurring decline and new decline. Four categories track low efficiency, high passive time, high utilization and low focus, listing names with colored progress bars.

Technology Usage & Compliance

Optimize technology investments and ensure compliance. Understand which applications and websites employees use to drive adoption or cut costs, and enforce policies aimed at mitigating risk.

Explore Tech Usage & Compliance

Work Advisor

Let ActivTrak’s conversational AI assistant pull directly from your data for evidenced-backed answers to pressing questions. Skip the manual analysis and get instant insights on work habits, staffing needs, attendance and more.

Explore Work Advisor