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SaaS management
Streamline your SaaS investments
Seeing application adoption, proliferation, and misalignment across an organization can be done many ways through tracking software usage. But understanding how those conditions affect productivity is a greater challenge. ActivTrak takes application usage tracking a step further to deliver insights into how applications hinder or serve productivity, to help you uncover ways to streamline and save across your application stack.
Learn how ActivTrak can help you:
- Gain control of SaaS application sprawl
- Shore up security gaps
- Reduce application management overhead
– Bill Nash, Operations Support Manager Nason, Yeager, Gerson, White & Lioce P.A
December 12, 2020
SOFTWARE USAGE TRACKING
Get control of SaaS application sprawl
- Uncover which applications and tools are widely adopted and productive.
- View usage insights to drive decisions around subscription renewals and license purchases.
- Identify inactive accounts, unallocated or unused licenses, and apps with overlapping functionality.
SaaS management can go beyond just seeing what is where. With ActivTrak, you can view how application usage relates to productivity and make choices that serve productivity goals.
Explore tracking software usage
PRIVACY & SECURITY
Shore up security gaps
- Uncover applications that fail to meet privacy and security requirements
- Automatically block or terminate applications that pose a malware risk
- Identify applications with overlapping functionality to identify cost saving opportunities.
- See if and when new applications are introduced into your environment and set custom limits.
It’s important to understand which applications fail to meet privacy and security standards needed by your business. But also understanding how applications that meet those requirements are being used, by whom, and from where is also critical to ensure data is safe and secure.
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ALARMS
Reduce application management overhead
- Use pre-built alarms for common activities such as USB device use, unauthorized file sharing, access of blocked domains, and user deletion from computers.
- View user activities and configure automated actions based on user risk scores, risky activities, or actions of interest.
- Trigger real-time alarm notifications in Slack, MS Teams, or a custom webhook URL.
ActivTrak’s customizable alarms monitor user activity and trigger notifications when specific behavior occurs, reducing the need for constant and active application management. ActivTrak’s ability to modify alarms at the department, team, individual, or company-wide levels prevents painting with a broad brush and safeguards against heavy oversights.
Explore alarms
Explore our powerful features
ActivTrak is the most comprehensive workforce analytics solution, with robust features to address your employee monitoring, productivity management and workforce planning needs. Make data-driven decisions to quickly optimize performance and boost productivity.
Workforce Management
Remote Workforce Management
Remote Workforce Management
Track employee productivity by work location to guide workplace policy decisions.
Employee Monitoring
Employee Monitoring
Get real-time visibility into team activity and productivity levels.
Time Tracking & Auditing
Time Tracking & Auditing
Get detailed insight into employee work hours and locations, with time categorized as productive, unproductive or undefined.
Schedule & Policy Adherence
Schedule & Policy Adherence
Monitor late starts, early departures and extended breaks in real time.
Contractor Billing Reconciliation
Contractor Billing Reconciliation
Confirm contractor hours billed match hours worked.
Productivity Optimization
Productivity Management
Productivity Management
Make data-driven decisions to fuel productivity across teams and individuals.
Performance Optimization & Coaching
Performance Optimization & Coaching
Leverage AI-powered insights to understand and optimize team performance.
Employee Engagement & Burnout
Employee Engagement & Burnout
Assess employee utilization to detect burnout and balance workloads.
Workforce Planning
Workforce Optimization & Cost Savings
Workforce Optimization & Cost Savings
Uncover hidden inefficiences to cut costs and boost profitability.
Capacity & Headcount Planning
Capacity & Headcount Planning
Analyze workload capacity to allocate resources and identify staffing needs.
Technology Optimization
Technology Optimization
Track technology usage to identify unused licenses and cut unnecessary costs.
Office Space Planning
Office Space Planning
Right-size real estate investments with insight into office space utilization.
Remote Workforce Management
Track employee productivity by work location to guide workplace policy decisions.
Employee Monitoring
Get real-time visibility into team activity and productivity levels.
Time Tracking & Auditing
Get detailed insight into employee work hours and locations, with time categorized as productive, unproductive or undefined.
Schedule & Policy Adherence
Monitor late starts, early departures and extended breaks in real time.
Contractor Billing Reconciliation
Confirm contractor hours billed match hours worked.
Productivity Management
Make data-driven decisions to fuel productivity across teams and individuals.
Performance Optimization & Coaching
Leverage AI-powered insights to understand and optimize team performance.
Employee Engagement & Burnout
Assess employee utilization to detect burnout and balance workloads.
Workforce Optimization & Cost Savings
Uncover hidden inefficiences to cut costs and boost profitability.
Capacity & Headcount Planning
Analyze workload capacity to allocate resources and identify staffing needs.
Technology Optimization
Track technology usage to identify unused licenses and cut unnecessary costs.
Office Space Planning
Right-size real estate investments with insight into office space utilization.
ActivTrak fits your stack
Get deeper insights, integrate with any app.
Saleforce
Microsoft Teams
Slack
ServiceNow
Zendesk
Zoom
Microsoft Viva
Lattice
Qualtrics XM
Jira Software
Workday
ADP
Culture Amp
Asana
How it works
Collect
Use the ActivTrak Agent to gather digital activity data about how employees work while safeguarding employee privacy.
Analyze
Assess productivity drivers, engagement levels and work habits through intuitive dashboards and AI-powered reports.
Optimize
Use ActivTrak Coach to improve productivity, performance and resource utilization for organizational health and well-being.
See what customers say about ActivTrak
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Frequently asked questions about SaaS management
How do you measure software usage?
Increasing productivity is always top of mind for organizations and one key way to ensure an increase in productivity is tracking software usage. It can be difficult to measure whether or not your company is effectively using their technology stack and when done poorly, it can result in wasteful spending.
By measuring software usage you can identify areas of improvement, manage workloads across teams, reduce costs, and increase ROI. Be sure to track software renewals. By doing so, you keep a constant pulse to measure if that particular software application is really worth the money. Application usage tracking software can help you tie together spend data, renewal data and usage data to help optimize spend.
Also be sure to understand how many software licenses you have versus how many are actually being used. Often, shiny new software applications get introduced to the business and are forgotten about. Eliminate wasteful SaaS spending by identifying inactive accounts, unallocated or unused licenses, and software with overlapping features and functionality.
Always reevaluate your technology or software stack to understand if your employees find the software easy to use and helps them be more productive, assess reliability of the applications, and determine if each tool in your stack helps your company achieve business goals.
What is software utilization?
Software utilization is the data that is collected to help businesses optimize software license costs. Application usage tracking software collects and analyzes software usage data to keep the business informed of what software is really being used by individuals and teams.
Understanding software utilization helps you determine if software is being unused or underutilized, identify the unauthorized use of software to determine if it should be stopped, identify new opportunities for cost savings, support security and compliance efforts to minimize risk, and much more.